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Forms used by Club Presidents

Completed forms need to be emailed to the Rec. Sports Office (jvair@mail.colgate.edu) in a timely manner. 

Contact the Rec. Sports Office (228-7613) if you have any questions about these forms or other Club related issues. 

REQUIRED  FOR CLUB  RECOGNITION
Information  Sheet    
Primary Club Contact Inform 
Due Beginning of Year and when leadership changes occur		 Club Sport Constitution
Documents the fundament framework of the club.  No club will receive recognition/ support until this document has been received and discussed.
 

REQUIRED  CLUB  FORMS

Additional Information

Game Schedule
Due Beginning of Season and when changes occur

Van Request Form
Submit as soon as schedules are determined.
Club President Handbook Summary

Club President Handbook   (Detailed)
details about Club Procedures & Policies
Team Roster
Club Membership/Contact Information
Due Beginning of Year and when membership changes occur

(I your club has a large roster but smaller active members list, please note that on roster)

  

Assumption of Risk/Release of Liability
All Members Must Sign Prior to Participation
Due Beginning of Year and when membership changes occur

Risk/Release for Cycling Club Members
Includes Vehicle/Equipment information

Cash Reimbursement Form
Use this form when giving members cash from a cash advance.

Cash Receipt
Use these when paying or receiving cash

ONLY FOR:  Lacrosse, Ice Hockey, Rugby 
Pickup Forms in Rec Sports Office
Physical History Form -- New Players

Physical History Form -- Returning Players
Due Beginning of Year and when membership changes occur

 W - 9 Form  
Use to pay Adult Officials - Need one for each official/contest, return promptly to Rec Sports.
Student Time Cards available from Rec Sports Office
PE Attendance Record  Official Record for Club Members
Read Directions Carefully,  Must record participation weekly for members seeking PE credit.		 Sample Outline for Club Sports Budget
A spreadsheet designed to help clubs figure yearly costs and may be used to figure cost for individual trips.
Trip Itinerary
Required each time your Club leaves Colgate		 Game Contract
Optional form if a contract is required
Fall Semester/Year End Report
Due End of Fall Semester & End of Season

Please Provide detailed information as our office uses this information for a variety of communications. 

 Club Guidelines Field House Use

Club Guidelines Tyler Field